Position title
Executive Administrative Assistant
Description

Job Summary:

The Administrative Assistant facilitates the efficient operation of the business by performing day-to-day administrative duties of the organization. He/she will provide support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Incumbent will be operating in a start-up environment.

Duties/Responsibilities:

• Act as the point of contact among executives, employees, clients and other external partners.

• Coordinates and schedules travel, meetings, and appointments for staff members.

• Answers and transfers phone calls, screening when necessary.

• Serves as a point of contact for a range of staff and external stakeholders.

• Welcomes and directs visitors.

• Organizes and maintains correspondence, files and databases in a confidential manner.

• Maintains office supplies and coordinates maintenance of office equipment.

• Manage information flow in a timely and accurate manner.

• Manage executives’ calendars and set up meetings.

 

Required Skills/Abilities:

• Excellent verbal and written communication skills. Exhibits polite and professional communication.

• Excellent time management skills with a proven ability to meet deadlines and deal effectively with conflicting priorities.

• Strong Analytical and problem-solving skills.

• Excellent organizational skills and attention to detail.

• Proficient with Microsoft Office Suite.

• Ability to function well in a high-paced and at times a stressful environment.

• Strong teamwork and collaboration skills.

 

Education and Experience:

• Degree /  Diploma or / equivalent required.

• Five years’ experience in an administrative role.

• Experience in a start-up environment is preferred.

 

Job Benefits
  • Monday to Friday with flexible start times, 42.5 hour week.
  • Uncapped Commission Scheme based on invoice of work
  • 20 Days Holiday a year plus bank holidays
  • Company Van provided which you can take home (not for personal use)
  • Commission Scheme
Responsibilities
  • The Administrative Assistant facilitates the efficient operation of the business by performing day-to-day administrative duties of the organization.
  • He/she will provide support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.
  • Incumbent will be operating in a start-up environment.
  • Act as the point of contact among executives, employees, clients and other external partners.
  • Coordinates and schedules travel, meetings, and appointments for staff members
  • Answers and transfers phone calls, screening when necessary.
  • Serves as a point of contact for a range of staff and external stakeholders.
  • Welcomes and directs visitors.
  • Organizes and maintains correspondence, files and databases in a confidential manner.
  • Maintains office supplies and coordinates maintenance of office equipment.
  • Manage information flow in a timely and accurate manner.
  • Manage executives’ calendars and set up meetings.
Qualifications
  • Excellent verbal and written communication skills.
  • Exhibits polite and professional communication.
  • Excellent time management skills with a proven ability to meet deadlines and deal effectively with conflicting priorities.
  • Strong Analytical and problem-solving skills.
  • Excellent organizational skills and attention to detail.
  • Proficient with Microsoft Office Suite.
  • Ability to function well in a high-paced and at times a stressful environment.
  • Strong teamwork and collaboration skills.
  • Degree /  Diploma or equivalent required
  • Five years’ experience in an administrative role
Contacts

Careers@riddorsafetyinternational.com

info@riddorsafetyinternational.com

admin@riddorsafetyinternational.com

Employment Type
Full-time
Beginning of employment
To be discussed
Duration of employment
1 year contract
Industry
Occupational Health & Safety
Job Location
Nansana , Hoima Road, Kampala, Central, P.O.Box 10198, Uganda
Working Hours
9 hours a day
Base Salary
UGX500000-UGX600000 Per month
Date posted
February 9, 2023
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