Job Summary:
The Administrative Assistant facilitates the efficient operation of the business by performing day-to-day administrative duties of the organization. He/she will provide support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Incumbent will be operating in a start-up environment.
Duties/Responsibilities:
• Act as the point of contact among executives, employees, clients and other external partners.
• Coordinates and schedules travel, meetings, and appointments for staff members.
• Answers and transfers phone calls, screening when necessary.
• Serves as a point of contact for a range of staff and external stakeholders.
• Welcomes and directs visitors.
• Organizes and maintains correspondence, files and databases in a confidential manner.
• Maintains office supplies and coordinates maintenance of office equipment.
• Manage information flow in a timely and accurate manner.
• Manage executives’ calendars and set up meetings.
Required Skills/Abilities:
• Excellent verbal and written communication skills. Exhibits polite and professional communication.
• Excellent time management skills with a proven ability to meet deadlines and deal effectively with conflicting priorities.
• Strong Analytical and problem-solving skills.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite.
• Ability to function well in a high-paced and at times a stressful environment.
• Strong teamwork and collaboration skills.
Education and Experience:
• Degree / Diploma or / equivalent required.
• Five years’ experience in an administrative role.
• Experience in a start-up environment is preferred.
